Collaboration with an assistant can become sometimes a blessing, and sometimes it can kill all the desire of yours to delegate tasks. Moreover, not necessarily the causes of problems lie in the incompetence and manner of an assistant. Usually, entrepreneur delegates inefficiently, and instead of saving time and effort, he receives additional troubles.
HOW TO DELEGATE TASKS TO YOUR ASSISTANT
How to delegate correctly? Try to bear in mind these 6 principles.
A sensible executive does not expect that he will immediately receive an assistant who can read minds and does everything perfectly. Yes, one day you will find an assistant who knows and understands you better than your family members do. However, this does not happen on the first working day of your assistant. He can meet the requirements by 100%, he can ideally fit in your schedule, but there are things that your assistant can learn only passing some time together: the mechanisms of work, structures, features of processes, people, and your habits.
Take time to train an assistant. You will do it once - and get an effective employee who you can safely rely on. Otherwise, most likely, it will end up with the searching for a new employee, and the same story can happen again.
Even if your assistant is qualified enough to meet your requirements - he will not be able to do everything perfectly from the very first day.
At first, mistakes and blunders are inevitable. In addition, there may arise questions, some of which may seem silly to you. Do not make hasty conclusions. You are dealing with a person - not with a gun. Let the assistant go through the introductory stage - the most difficult and stressful.
SET TRANSPARENT STANDARDS
An assistant must clearly understand when he is working effectively and when he is not. To do this, you must use clear work standards.
In the very first days of cooperation, familiarize the assistant with your requirements and criteria for assessing the quality of his / her work. The bar must be raised high enough for what to strive for. On the other hand, there is no need to turn each task into ASAP - if you force an assistant to jump above his head every time, he will quickly burn out and most likely start looking for another job.
Do not keep your assistant in the dark about the results of his work. During the day, be sure to communicate: talk in the office or get in touch online if you are in different geographic locations.
Give feedback on the most important tasks: praise for achievements, criticize for mistakes. When it comes to tasks within common projects, let your assistant clarify what is happening, in what direction the team is moving.
DO NOT DISAPPEAR
DO NOT BE LATE WITH UPDATING THE INFORMATION
Notify the assistant of changes in your maneuvers - routes, schedules - as soon as your assistant gets to grips with them. Tell your assistant about the priorities, then he will be able to effectively organize your schedule.
DO NOT IGNORE
Some entrepreneurs get in touch with an assistant only when there is a need - a new task has arisen, or it is necessary to make adjustments to the schedule, or a remark has matured. This is a big mistake. Answer the letters and calls of an assistant in a timely manner. Assistant's messages usually contain useful information that loses relevance every minute while you postpone the answer.
Sure thing, this makes sense only if you have a sensible assistant who does not bother you with small things. If everything is so, take care of your employee, create the best conditions for work, and be generous with positive feedback
However, if you do not want to spend your precious time looking for the right person who will be your right hand – TimeSaver would be happy to help you. We do offer professional VAs you can definitely rely on. Just get in touch and we will discuss how your future virtual assistant can help you make life easier. Forget about the routine – start delegating!
LET'S GET IN TOUCH
Feel free to write us with any inquiries email@example.com We really love to communicate with our clients